Terms and Conditions

1 Acceptance Of Terms

  • 1.1 Your access to and use of www.artinoffices.com ("the Website") and any Services referred to in Clause 2, is subject exclusively to these Terms and Conditions. You will not use the Website/Services for any purpose that is unlawful or prohibited by these Terms and Conditions. By using the Website/Services you are fully accepting the terms, conditions and disclaimers contained in this notice. If you do not accept these Terms and Conditions you must immediately stop using the Website/Services. The term "Art in Offices Limited" or “us” or “we” refers to the owner of the website Art in Offices Limited incorporated in England under number 7954605. The term “you” refers to the user or viewer of our website.
  • 1.2 We reserve the right to update or amend these Terms and Conditions at any time and your continued use of our Website and Services following any changes shall be deemed to be your acceptance of such change.  It is therefore your responsibility to check the Terms and Conditions regularly for any changes.

2 The Services

Art in Offices are an international art consultancy, whose core services are designed to provide bespoke consultancy services, the provision of artwork to buy, rent and commission, creative event, plus the creation and implementation of strategies such as place making, CSR and engagement or art prizes.  

Art in Offices can provide its core services of buying, renting and commissioning art in any country.  Our event and strategy services are subject to client location and we reserve the right not to provide these services outside of the UK).

  • 2.1 Art in Offices services are described as, but not limited to:

• The provision of artwork for sale

• The provision of Artwork rentals

• The provision of artwork subscriptions (rotating artwork sets at regular intervals)

• Art Consultancy and strategy

• Commissioning artwork for private, commercial and hospitality spaces such as offices and hotels

• Commissioning artwork for public spaces

• Art Collection Management

• The creation of art strategies for the purpose of art investment

• The creation of art strategies to link with Corporate Social Responsibility policies and other charity projects

• The creation of and running of art prizes and awards

• Creative teambuilding workshops

3 Sale

  • 3.1 The artworks displayed on the Website are original works and may consist of one off pieces or works produced in a very limited edition. In entering into any transaction with Art in Offices Limited—including but not limited to art rentals, subscriptions, and purchases—you acknowledge and agree that the images shown on the Website provide an accurate representation of the physical artwork supplied. This clause does not apply to damage occurring during rental, delivery, or installation; such matters are governed exclusively by Section 5.2 of these Terms and Conditions.
  1. 3.2 During negotiations with Art in Offices Limited and for the duration of any contractual relationship with us—whether relating to rentals, subscriptions, purchases, or bespoke commissions—you agree that you shall not directly contact, commission, or otherwise engage any artist featured on the Art in Offices Limited Website (www.artinoffices.com) or under contract with Art in Offices Limited. All communicationwith artists must be conducted solely through Art in Offices Limited.
  2. 3.3 For all artwork sales, a non refundable deposit of 50% of the purchase price is required prior to delivery. The remaining balance must be paid in full within 7 days of delivery.
  3. 3.4 All sales are final and non refundable. No cancellations or returns will be accepted once payment has been made, except where required by applicable law.
  4. 3.5 For bespoke commissions, a 50% non refundable deposit is required at the point of order to cover artist time, materials, and preparatory work. The remaining balance is payable 7 days prior to delivery of the completed commission.
  5. 3.6 For commissioned works, Art in Offices Limited will provide work in progress images at three distinct stages. The Client shall have the opportunity at each stage to provide feedback, request amendments, or raise concerns.
  6. 3.6.1 Any amendments requested by the Client after the third work in progress stage will incur the following additional charges:

• £600 per additional day of the artist’s work, and

• £600 administrative fee payable to Art in Offices Limited.

  • 3.7 Artworks may be purchased either at the end of the rental rotation period or during the twelfth month of the rental contract, whichever occurs first.
  • 3.8 Any discount applied to the purchase of an artwork shall not exceed 10% of the sale price unless otherwise expressly agreed in writing by Art in Offices Limited.

4 Rental

  • 4.1 All rental contracts, including rotation based rentals and subscription arrangements, shall have an initial fixed term of 12 months. Any subsequent renewals shall also be for a 12 month term unless otherwise agreed in writing between Art in Offices Limited and the Client no less than one (1) month prior to the renewal date.
  • 4.1.1 During the 12 month rental period, artworks may be rotated every 3, 4, or 6 months. The agreed rotation frequency shall be determined at the outset of the contract and confirmed within the Loan Agreement.
  • 4.1.2 Clients will receive written notice of upcoming rotation dates at least one (1) month in advance. These dates will also be included in the Loan Agreement documents.
  • 4.1.3 Prior to installation, the Client will receive a Loan Agreement specifying:

• Client location and contact details

• A full inventory of artworks being rented and their rental prices

• Applicable administrative, logistics, and installation costs

• The monthly rental fee and any monthly administrative fees applicable to rotation services

Installation cannot proceed until this document has been signed and returned.

  • 4.2 Clients may request to extend the rotation interval for an equal or longer period by providing Art in Offices Limited with at least one (1) month’s written notice.
  • 4.2.1 If the Client provides less than one month’s notice of their intention to renew, extend, rotate, or terminate the contract, Art in Offices Limited will automatically renew the existing contract for a further one (1) month, and the Client will be charged an additional month’s rental fees at the rates specified in the most recent rental contract.
  • 4.2.2 For rotation based subscription services, all rotation dates will be clearly stated in the contract.
  • 4.2.3 All rental, subscription, and loan agreements must be signed and returned prior to installation.
  • 4.3 All rental and subscription contracts require one month’s rental fees to be paid in full in advance of installation.
  • 4.3.1 Unless otherwise agreed, rental fees are payable monthly and must be received no later than the last working day of each month. Clients may request quarterly, biannual, or annual invoicing.
  • 4.3.2 Late payments will incur charges as set out in Clause 7.
  • 4.4 For long term rentals of 12 months or more, the Client must pay all administration, shipping, and logistics charges in advance of the initial installation, and again each time the installation is changed or removed after the initial 12 month period. All such costs will be quoted in advance.
  • 4.4.1 For rotation based subscription contracts, the Client shall pay:

• The monthly artwork rental fees; and

• The monthly administrative fees (as referenced in Clause 5.4)

These combined charges form a single monthly subscription price.

  • 4.4.2 All technician, installation, and de installation fees must be paid in advance. These fees will be clearly itemised in the quotation and the Loan Agreement.
  • 4.5 Artworks installed on the Client’s premises must not be moved, removed, or handled by the Client, the Client’s staff, suppliers, or subcontractors. Doing so will invalidate Art in Offices Limited’s insurance coverage, and the Client will be liable for the full cost of any damage caused.
  • 4.5.1 If Art in Offices Limited discovers that artwork has been moved or removed without authorisation, a penalty fee of £250 will be charged to the Client.
  • 4.5.2 If the Client requires artwork to be moved, Art in Offices Limited can provide a qualified art technician at a cost of £175 for the first three (3) hours, followed by £40 per hour thereafter.

5 Consultancy And Fees

All initial consultations are complimentary and include: one visit to your office by a member of our team, one initial proposal of artwork suggestions, mock-ups of artwork in situ, budgets and quotes based on our artwork suggestions.

  • 5.1 Art in Offices Limited provides an initial complimentary consultation, which includes:

• One site visit by a member of our team;

• One initial proposal outlining artwork suggestions;

• Digital mock ups of artwork in situ; and

• Indicative budgets and quotations based on the proposed artwork selection.

  • 5.2 For rental enquiries, Art in Offices Limited will provide two (2) complimentary proposals, each containing:

• A full artwork curation with three pricing options;

• Digital mock ups of artwork in situ; and

• Budgets and quotations based on our curatorial selections.

  • 5.2.1 The complimentary consultation applies to one initial brief per company. It does not extend to additional projects or new briefs submitted by the same company
  • 5.3 Following the provision of two proposals based on the initial brief, any additional proposal requested by the prospective client will be chargeable at a rate of £600 per proposal, to cover the time and resources required.
  • 5.4 Once the Client has signed a contract or Loan Agreement with Art in Offices Limited, all consultancy services will be charged as part of the monthly administrative fees applicable to the contract.
  • 5.5 In accordance with Clause 4.4, for all long term rental contracts of 12 months or more, the Client shall be responsible for paying all fixed costs in advance of installation. These costs include, but are not limited to:

• Art technician fees;

• Insurance costs;

• Framing;

• Packaging;

• Logistics and shipping; and

• Any other costs reasonably required to undertake installation or ongoing services.

  • 5.5.1 All fixed costs will be quoted in advance of installation. By signing the contract or Loan Agreement, the Client agrees to pay these fees in full in accordance with the payment schedule specified on the invoice.
  • 5.5.2 Any changes to the fixed costs will be communicated to the Client in writing.
  • 5.6 For rotation based rental subscriptions (as defined in Clause 4.4.1), the Client shall pay the fixed costs outlined in Clause 5.5 at a proportional monthly rate over the 12 month contract term. These charges will appear in the monthly invoice.
  • 5.6.1 All art technician fees must be paid in advance of installation.
  • 5.6.2 Weekend installations will incur weekend rates for technicians and any Art in Offices personnel required to attend.
  • 5.7 For new briefs or projects falling outside the agreed scope of works, additional consultancy fees will apply. Existing clients will be charged as follows:

• £300 per day for standard consultancy work;

• £600 per day for larger projects involving more than nine (9) artworks; and

• £300 per site visit.

  • 5.8 Art in Offices Limited reserves the right to charge for additional staff time where required, including but not limited to research, liaison with artists, obtaining shipping quotations, and administrative coordination.
  • 5.9 For any changes requested by the Client after the contract has been issued for signing—including changes to artwork, installation dates, or other services—a fee of £50 per change will be charged.
  • 5.10 For original artworks, rental fees are calculated at 4% of the artwork’s retail price. For artworks sourced specifically for bespoke projects, Art in Offices Limited reserves the right to apply an alternative fee structure, which will be communicated in advance.
  • 5.11 For all rental and subscription contracts, the Client agrees to pay twelve (12) full monthly payments of the agreed fees, regardless of early termination unless explicitly stated otherwise in these Terms.
  • 5.12 For consultancy and strategic advisory services, Art in Offices Limited will charge:

• £600 for the initial consultation; and

• £600 per staff member per day for any subsequent work related to the consultation or client brief;

plus reasonable additional costs required for project delivery, such as travel, accommodation, and marketing expenses. All such costs will be discussed and agreed in advance.

  • 5.13 All invoices must be paid within 30 days of the date of issue. Failure to do so will result in late payment charges as detailed in Clause 7.
  • 5.14 Where the Client elects to engage Art in Offices Limited as their exclusive art advisor (rather than on a consultancy basis described in Clauses 5.1–5.3), separate fees will apply. These fees will be communicated to the Client and agreed in advance.
  • 5.15 Art in Offices Limited will charge a half day rate of £300 for time spent visiting offices, building sites, galleries, artist studios, or any other relevant premises in relation to the supply or curation of artwork.
  • 5.16 Attendance at art fairs, galleries, or artist studio visits on behalf of the Client will be charged at a half day rate of £300.
  • 5.17 For full day services involving research, strategic advice, curatorial work, or document preparation, a rate of £600 per day will apply.

6 Events

  • 6.1 Clients who hold an active rotating art subscription contract are entitled to one (1) complimentary event per rotation period. All complimentary events must be selected from the Event Menu available on the Art in Offices Limited website.
  • 6.2 Clients who purchase artwork or who enter into long term rental arrangements (non rotation contracts) may book events; however, such events are not included as part of their contract and will be charged as stand alone services.
  • 6.3 Clients who request events as a stand alone service, without a rental or subscription contract, will receive a bespoke quotation. The cost will be based on the number of participants and the nature of the chosen event.
  • 6.4 Art in Offices Limited will supply all materials required to deliver the workshop or event. Art in Offices Limited does not provide food, beverages, catering equipment, or any consumables unrelated to the artistic activities.

7 Late Payments

  • 7.1 Where the Client fails to make payment by the due date and has not notified Art in Offices Limited in advance of any anticipated delay, Art in Offices Limited reserves the right to charge statutory interest on the overdue amount. Statutory interest shall accrue daily at a rate of 8% above the Bank of England base rate, in accordance with HMRC late payment guidance.
  • 7.2 If the Client remains in arrears for a period of two (2) months or more, Art in Offices Limited may revoke the Client’s right to pay by monthly instalments. In such circumstances, Art in Offices Limited will issue an invoice for the full outstanding annual amount, which shall become immediately due and payable in full.
  • 7.3 If no payment has been received for a period of three (3) months or more, Art in Offices Limited reserves the right to:

1. Remove all artwork installed at the Client’s premises; and

2. Hold the Client liable for the full remaining balance of the annual contract fee, which shall become immediately due and payable.

8 Delivery of Work

  • 8.1 Artwork prices do not include packaging or delivery costs. These charges are applied in addition to the artwork price. Shipping costs are calculated from the point of dispatch to the Client’s designated delivery address. Delivery details, timings, costs, and any special requirements will be confirmed with the Client by telephone or email prior to dispatch.
  • 8.2 Art in Offices Limited will provide accurate packaging and shipping charges within the final quotation supplied to the Client. These costs will be invoiced directly to the Client’s organisation.
  • 8.3 For long term rentals (12 months or more) and all artwork purchases, the Client must pay all shipping and delivery costs in advance of installation, as well as upon the removal of artwork at the end of the rental term.
  • 8.4 For rotation based subscription contracts, delivery costs will be incorporated into the monthly subscription fee, pro rated across the 12 month contract term.
  • 8.5 Delivery of artwork may take place up to seven (7) days prior to the scheduled installation date. Such arrangements will be agreed in advance between Art in Offices Limited and the Client.
  • 8.5.1 Where artwork is delivered in advance, the Client is required to sign for all packages presented by the delivery provider and must store the artwork safely in a dry, secure area until installation.
  • 8.6 The Client may be required to sign for delivered items and is responsible for inspecting all packages upon receipt. If artwork arrives damaged, the Client must:

• Record the damage in detail with the delivery provider;

• Photograph the external packaging before opening;

• Photograph the artwork once opened; and

• Notify Art in Offices Limited immediately by telephone or email.

Art in Offices Limited will, where possible, replace or refund the damaged artwork.

  • 8.7 For artworks purchased through Art in Offices Limited, transit insurance will be provided by Art in Offices while the artwork is being transported from the artist to the Client’s designated facility or office address, as confirmed in writing.
  • 8.7.1 Any additional shipping or delivery costs arising from changes requested by the Client after arrangements have been confirmed may incur further charges.

9 Installation Of Work

  • 9.1 During both the negotiation phase and any subsequent contractual relationship, the Client authorises Art in Offices Limited to arrange installation dates for all artworks. Art in Offices Limited may, at its discretion, appoint its own contractors to undertake the collection, packing, transportation, delivery, installation, and de installation of all artworks.
  • 9.2 If the Client requires art technicians to be DBS checked, the Client must provide Art in Offices Limited with a minimum of two (2) weeks’ written notice. Any costs associated with DBS checks will be charged to the Client.
  • 9.3 Art in Offices Limited engages professional freelance art technicians based on their skills and suitability for the work. By engaging Art in Offices Limited’s services, the Client consents to the use of such freelance personnel for all installations.
  • 9.4 A member of the Art in Offices Limited team will typically be present to supervise installations and rotations. However, supervision will not always be provided for de installations unless otherwise agreed.
  • 9.5 The Client is responsible for arranging any necessary parking, permits, loading bay access, and temporary parking for deliveries. The Client must also inform their building management and security teams in advance of the scheduled arrival of Art in Offices Limited or its contractors.
  • 9.6 Art in Offices Limited may provide the Client and/or building manager with an estimated delivery schedule. The Client acknowledges that such schedules are subject to change due to factors including, but not limited to, traffic conditions, weather, and the performance of third party logistics providers.
  • 9.7 If the Client requires artworks to be moved after the original installation date, additional charges will apply. These charges may include:

• Technician time;

• Travel expenses; and

• Administrative time required to organise logistics and schedule technician visits.

A quotation will be provided where possible prior to undertaking such work.

10 Insurance

  • 10.1 Art in Offices Limited agrees to provide insurance coverage for artworks leased or loaned to the Client, subject to the following conditions being met:
  • 10.1.1 A valid loan agreement or contract has been signed by the Client and returned to Art in Offices Limited.
  • 10.1.2 The Client’s office must be locked to visitors outside of office hours.
  • 10.1.3 Where required by building policy, the building must either be locked to visitors outside office hours or have adequate onsite security present.
  • 10.1.4 The reception area must be staffed during office hours.
  • 10.1.5 The Client accepts full responsibility for the actions and behaviour of all visitors entering their premises.
  • 10.1.6 The Client must not move, reposition, or remove any artwork. If artwork is moved by the Client, the Client’s staff, contractors, or visitors—whether deliberately or accidentally—this will immediately void all insurance coverage provided by Art in Offices Limited. In such circumstances:

• The Client will be charged a £250 fine, and

• The Client will be liable for any costs incurred by Art in Offices Limited in recovering the artwork.

If the artwork is damaged as a result of unauthorised movement, the Client shall be liable to pay Art in Offices Limited the full retail value of the artwork within 30 days.

  • 10.1.7 The Client must maintain its own insurance to cover liabilities caused by its visitors, employees, contractors, or third party service providers (including cleaners), for any damage caused to the artwork while on the Client’s premises.
  • 10.1.8 The Client must not clean, dust, or otherwise attempt to maintain the artwork, nor instruct their contractors to do so. All cleaning or maintenance requests must be made directly to Art in Offices Limited.
  • 10.2 Clients with rental contracts will be charged a monthly insurance fee of 3.5% of the artwork’s retail value. This fee contributes to the insurance policy maintained by Art in Offices Limited to protect the artwork while on loan.
  • 10.3 Once artwork has been purchased by the Client and delivered into the Client’s possession, responsibility for insuring and caring for the artwork transfers fully to the Client. Art in Offices Limited’s insurance coverage will no longer apply.
  • 10.4 Insurance coverage provided by Art in Offices Limited begins only when the artwork has been collected by, or handed over to, an Art in Offices Limited appointed carrier. Insurance coverage ends immediately when:

• The artwork is delivered into the Client’s possession following a purchase; or

• The artwork is removed from the Client’s premises at the end of a rental and returned to the custody of Art in Offices Limited or its authorised logistics provider.

No insurance cover is provided at any time outside the periods expressly described above.

  • 10.5 The insurance provided by Art in Offices Limited does not cover loss or damage arising from:

• Fire, flood, water ingress, or other environmental or weather related incidents;

• Building works, renovations, or construction activities;

• Infestations, vermin, mould, or damp;

• Riot, vandalism, civil unrest, or criminal activity;

• Negligence, improper handling, or misuse by the Client, the Client’s staff, contractors, or visitors;

• Any unauthorised movement, touching, cleaning, or repositioning of artwork;

• Theft occurring where any security requirement in Clause 10.1 has not been met.

Where an exclusion applies, the Client shall be fully liable for the costs of repair or, where repair is not possible, the full retail value of the artwork.

  • 10.6 The Client must notify Art in Offices Limited within 24 hours of discovering any loss, damage, or suspected damage to the artwork. Failure to report damage within this timeframe may result in the insurance being void and the Client becoming fully liable for all associated costs.
  • 10.7 The insurance provided by Art in Offices Limited covers theft only where all security conditions in Clause 10.1 have been fully complied with. The Client shall remain fully liable for theft resulting from:

• Unlocked offices or doors;

• Inadequate security;

• Contractors or visitors being given unsupervised access;

• Cleaners, maintenance staff, or third parties acting without due care.

  • 10.8 Insurance does not apply to any transport, collection, movement, or relocation arranged by the Client, including but not limited to:

• Private couriers;

• Office movers;

• Building contractors;

• Internal facilities teams;

• Any individual not appointed by Art in Offices Limited.

Any damage occurring during such transport is the sole responsibility of the Client, who will be liable for the full retail value of the artwork.

  • 10.9 For the avoidance of doubt, Art in Offices Limited provides no insurance coverage whatsoever except for the specific circumstances expressly set out in Section 10. The Client is responsible for maintaining any additional insurance they deem necessary.

11 Agreement to Terms

  • 11.1 Your access to and use of www.artinoffices.com (“the Website”) and the services referenced in Clause 2 (“the Services”) are governed exclusively by these Terms and Conditions. You agree not to use the Website or Services for any purpose that is unlawful or prohibited by these Terms. By continuing to access or use the Website or Services, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions. If you do not agree, you must stop using the Website and the Services immediately. For the purposes of these Terms, “Art in Offices Limited”, “we”, “us”, or “our” refers to the website owner, Art in Offices Limited, registered in England under company number 7954605. “You” refers to any user or viewer of the Website.
  • 11.2 The Website may provide communication tools including, but not limited to, email services, forums, bulletin boards, chat areas, news groups, comment systems, and other interactive features (“the Services”). These tools are designed to facilitate communication between users. Unless expressly stated otherwise, the Services are provided for commercial (office) use, and in some cases for personal use relating to home office services.
  • 11.3 In compliance with the Companies Act 2006 and the Electronic Commerce (EC Directive) Regulations 2002, the following information is made available on the Website and must remain visible:

• Registered company name

• Company registration number

• Place of registration (e.g., “Registered in England and Wales”)

• Registered office address

• Geographic address for business correspondence

• VAT number (if applicable)

This information will be displayed in the Website footer as recommended for legal compliance.

  • 11.4 You agree NOT to engage in:

• Unauthorised commercial use of the Website

• Attempting to access restricted areas without permission

• Uploading or sharing unlawful, defamatory, offensive, or harmful materials

• Introducing viruses, malware, or harmful code

• Data mining, scraping, or automated data extraction without consent

We reserve the right to restrict or terminate access for any breach of this clause.

  • 11.5 All content on the Website—including text, images, artwork, graphics, videos, logos, layouts, and underlying code—is the intellectual property of Art in Offices Limited unless otherwise stated. Visitors may view, download, or print content for personal and non commercial use only. Any reproduction, distribution, or commercial use requires our prior written consent.
  • 11.6 We will make our Privacy Policy accessible via the Website footer at all times.
  • 11.7 We use cookies and similar technologies in accordance with the Privacy and Electronic Communications Regulations (PECR) and the Data Use and Access Act (DUAA 2025).

• Essential cookies may be set automatically.

• Analytics cookies may be used without pop up consent if limited to simple statistical analysis.

• Advertising and tracking cookies require explicit consent.

• Users must be able to accept or reject non essential cookies easily.

A clear Cookie Policy and Cookie Preference tool will be provided.

  • 11.8 Under the Digital Markets, Competition and Consumers Act, fake or misleading reviews are prohibited.

• We will take reasonable steps to verify that testimonials and reviews displayed on the Website are genuine.

• Users must not post fabricated or incentivised reviews without disclosure.

12 Marketing

  • 12.1 The Client agrees to permit Art in Offices to photograph artwork installed on the Client’s premises at a mutually convenient time and date.
  • 12.2 The Client acknowledges and agrees that all photographs captured by Art in Offices in connection with the project shall constitute the sole intellectual property of Art in Offices. Art in Offices shall retain full ownership of all such images and shall have the unrestricted, irrevocable right to use, reproduce, publish, distribute, and display them in any media, for any purpose, in perpetuity.
  • 12.3 The Client agrees that Art in Offices may capture and use photographs and video recordings taken at any time during the project, and at any location connected to the project or to the Client. Art in Offices may use such materials on its website, social media channels, printed and digital marketing materials, presentations, publications, and for any other promotional or informational purposes.
  • 12.4 The Client acknowledges that all curatorial designs, mock ups, proposals, presentations, documents, and associated creative materials produced by Art in Offices in relation to the project are and shall remain the intellectual property of Art in Offices. Art in Offices may use these materials in any marketing, promotional, or informational context, in any medium, in perpetuity.
  • 12.5 The Client agrees that Art in Offices may use any of its intellectual property—including, but not limited to, photographs or video recordings of artwork installed within the Client’s premises—in any of its marketing materials, website content, publications, and social media posts, without restriction and in perpetuity.
  • 12.6 The Client shall not reproduce, copy, adapt, modify, distribute, publish, disclose, or otherwise use any intellectual property belonging to Art in Offices—whether in whole or in part—without the prior written consent of Art in Offices. Any consent granted shall apply exclusively to the specific project for which Art in Offices has been contracted and shall not extend to any further, subsequent, or alternative use.
  • 12.7 Where project materials are supplied to the Client for the purposes of assessment, internal review, comment, or project planning, Art in Offices grants the Client a non exclusive, non transferable, revocable licence to use such materials solely for internal evaluation relating to the contracted project. This licence does not grant the Client any rights to reuse, reproduce, or employ the materials outside the scope of the project.
  • 12.8 The Client agrees that all proposals, designs, documentation, artist selections, pricing, methodologies, supplier information, and any other non public materials provided by Art in Offices are confidential. The Client shall not disclose, share, distribute, or make available any such confidential information to third parties without the prior written consent of Art in Offices.
  • 12.9 The Client shall not edit, alter, crop, manipulate, modify, or otherwise adapt any photographs, videos, mock ups, designs, documents, or other intellectual property belonging to Art in Offices without the prior written consent of Art in Offices.
  • 12.10 The Client shall not upload, submit, feed, or otherwise provide any intellectual property belonging to Art in Offices—including photographs, mock ups, designs, proposals, documents, or derivative works—to any artificial intelligence system, machine learning model, dataset, generative AI tool, or automated analysis platform, whether public or private, commercial or experimental. No Art in Offices materials may be used to train, instruct, or generate AI produced outputs.
  • 12.11 The Client agrees to fully indemnify, defend, and hold harmless Art in Offices against any and all losses, damages, claims, costs, liabilities, and expenses arising from the Client’s misuse, unauthorised use, reproduction, modification, distribution, disclosure, or publication of any intellectual property or confidential materials belonging to Art in Offices.

13 Acceptable Use

  • 13.1 You acknowledge that all information, text, graphics, logos, photographs, images, moving images, sound, illustrations and other materials ("the Content"), whether posted publicly or transmitted privately, are the sole responsibility of the person from whom such Content originated.  We do not control or endorse the Content and cannot guarantee the accuracy, integrity or quality of such Content and you acknowledge that by using the Services you may be exposed to Content that is offensive and/or indecent.  The website will not be liable in any way for any Content or for any loss or damage of any kind resulting from the use of any Content transmitted via the Services and you agree to bear all risks associated with the use of any Content, including any reliance on the accuracy or completeness of such Content.
  • 13.2 In using the Website/Services you agree not to:
  • 13.2.1 use the Services to send junk email, spam, chain letters, pyramid schemes or any other unsolicited messages, commercial or otherwise;
  • 13.2.2  post, publish, distribute or disseminate material or information that is defamatory, infringing, obscene, indecent, threatening, abusive, harassing or unlawful;
  • 13.2.3  post, publish, distribute or disseminate material or information that incites discrimination, hate or violence towards any person or group on account of their race, religion, disability, nationality or otherwise;
  • 13.2.4  threaten, abuse, disrupt, stalk or otherwise violate the legal rights (including rights of privacy and publicity) of others;
  • 13.2.5  use any information or material in any manner that infringes any copyright, trademark, patent or other proprietary right of any party;
  • 13.2.6  make available or upload files that contain a virus, worm, trojan or corrupt data that may damage the operation of the computer or property of another;
  • 13.2.7  collect or store personal information about others, including email addresses;
  • 13.2.8  advertise or offer to buy or sell goods or services for any commercial purpose, unless such communication facility specifically allows such messages;
  • 13.2.9  impersonate any person or entity for the purpose of misleading others;
  • 13.2.10  violate any applicable laws or regulations;
  • 13.2.11  use the Website/Services in any manner that could damage, disable, overburden or impair the Website/Services or interfere with any other party’s use and enjoyment of the Website/Services;
  • 13.2.12  post, publish, distribute or disseminate material or information that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information or confidential information disclosed in the course of employment or under a confidentiality agreement);
  • 13.2.13  attempt to gain unauthorised access to any of the Services, other accounts, computer systems or networks connected to the Website/Services through hacking, password mining or any other means.
  • 13.3 We have no obligation to monitor the Services but shall be entitled to review materials posted to a communications facility and, at our sole discretion, to remove any material that breaches these Terms and Conditions or is otherwise objectionable.

14 Termination by Art in Offices

  • 14.1 Art in Offices Limited reserves the right to terminate the Client’s access to any or all Services, including but not limited to rental, subscription, consultancy, events, and website based services, at any time and without prior notice, where:

• The Client breaches these Terms and Conditions;

• The Client breaches any term of a contract or loan agreement;

• The Client fails to comply with payment obligations; or

• Art in Offices Limited elects, at its sole discretion, to discontinue the Website or any Service.

Art in Offices Limited shall not be liable to the Client or any third party for any suspension, withdrawal, or termination of Services under this clause.

  • 14.2 Where the Client fails to make payment for a period of three (3) consecutive months, Art in Offices Limited reserves the right to:

1. Terminate the contract immediately;

2. Remove all artwork from the Client’s premises; and

3. Hold the Client liable for payment of the full remaining annual rental fees stated in the contract.

  • 14.2.1 The Client acknowledges that Art in Offices Limited must, in turn, pay contracted artists and suppliers, and therefore the annual rental fee remains payable in full even where early termination occurs due to the Client’s non payment.
  • 14.3 Should the Client wish to terminate any Services provided by Art in Offices Limited, the Client must provide no less than one (1) month’s written notice prior to the end of the contract term.
  • 14.4 If the Client fails to provide one month’s notice before the contract end date, Clause 4.4 (relating to automatic renewal) shall apply, and the contract will be automatically extended as stipulated therein.
  • 14.5 Upon termination for any reason:

• The Client must provide access to allow Art in Offices Limited to remove any artworks, equipment, or materials belonging to Art in Offices Limited;

• All outstanding fees, including rental fees, administrative charges, logistics costs, and late payment interest, shall become immediately due and payable;

• No refunds will be issued unless explicitly required by law.

  • 14.6 Upon termination, the Client must provide Art in Offices Limited and its contractors unrestricted access to the premises to collect any artwork, equipment, or materials. Failure to provide access may result in additional charges, including technician costs, storage fees, and any losses arising from delayed removal.
  • 14.7 Art in Offices Limited may terminate the contract immediately if the Client:

• Enters administration, liquidation, receivership, or any formal insolvency process;

• Ceases or threatens to cease trading; or

• Closes their business for any reason.

  • 14.7.1 In all such circumstances, the Client (or its legal successor) remains fully liable for the entire 12 month contract value, payable in full, even if the business closes, is dissolved, or becomes insolvent.

15 Severance

If any of these Terms and Conditions should be determined to be invalid, illegal or unenforceable for any reason by any court of competent jurisdiction then such Term or Condition shall be severed and the remaining Terms and Conditions shall survive and remain in full force and effect and continue to be binding and enforceable.

16 Links To Third Party Websites

The Website/Services may include links to third party websites that are controlled and maintained by others.  Any link to other websites is not an endorsement of such websites and you acknowledge and agree that the website is not responsible for the content or availability of any such sites.

17 Privacy And Cookies

We are committed to responsible data management and subscribe to the principals of the data protection legislation in the United Kingdom.  We are committed to maintaining the privacy of our users and maintaining the security of any personal information received from you.  If you register for any of the Services you will be asked to provide basic personal information.  The information provided by you is not available for sale or use by third parties.  The information is used solely for notifying you of changes or updates to the Website/Services.

18 International Use

You agree to comply with all applicable laws regarding the transmission of technical data exported from the United Kingdom or the country in which you reside (if different) and with all local laws and rules regarding acceptable use of and conduct on the Internet.

19 Intellectual Property Rights

  • 19.1 The Website and its content (including without limitation the Website design, text, graphics and all software and source codes connected with the Website and the Services) are protected by copyright, trade marks, patents and other intellectual property rights and laws.  In accessing the Website you agree that you will access the contents solely for your personal, non-commercial use.  None of the content may be downloaded, copied, reproduced, transmitted, stored, sold or distributed without the prior written consent of the copyright holder.  This excludes the downloading, copying and/or printing of pages of the Website for personal, non-commercial home use only.
  • 19.2 We do not claim ownership of any materials you post, upload or submit to any publicly accessible area of the Services. However, by doing so you are granting us a world-wide, royalty free, non-exclusive license to copy, distribute, transmit, reproduce, publicly display, edit, translate or publish such Content for as long as you elect to display such Content via the Services.  The license shall be terminated when such Content is deleted from the Services.
  • 19.3 All Intellectual Property regarding the artist's artworks are protected by copyright, trade marks, patents and other intellectual property rights and laws.  In accessing the Website you agree that you will access the contents solely for your personal, non-commercial use.  None of the content may be downloaded, copied, reproduced, transmitted, stored, sold or distributed without the prior written consent of the copyright holder.  This excludes the downloading, copying and/or printing of pages of the Website for personal, non-commercial home use only.

20 Indemnity

You agree to indemnify and hold the website harmless from and against any breach by you of these Terms and Conditions and any claim or demand brought against the website by any third party arising out of your use of the Services and/or any Content submitted, posted or transmitted through the Services, including without limitation, all claims, actions, proceedings, losses, liabilities, damages, costs, expenses (including reasonable legal costs and expenses) howsoever suffered or incurred by us in consequence of your breach of these Terms and Conditions.

21 Disclaimers And Limitation Of Liability

  • 21.1 Use of the Website/Services is at your own risk.  The Website/Services are provided on an "AS IS" and "AS AVAILABLE" basis without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.
  • 21.2 To the extent permitted by law, we will not be liable for any indirect or consequential loss or damage whatsoever (including without limitation loss of business, opportunity, data, profits) arising out of or in connection with the use of the Website/Services.
  • 21.3 We will endeavour to the best of our ability to ensure that content will be accurate or reliable, that the functionality of the Website/Services will be uninterrupted or error free, that defects will be corrected or that the Website/Services or the server that makes them available are free of viruses or anything else which may be harmful or destructive.
  • 21.4 Nothing in these Terms and Conditions shall be construed so as to exclude or limit the liability of the website for death or personal injury as a result of the negligence of the website.
  • 21.5 Nothing in these Terms and Conditions shall affect your statutory rights as a consumer. 

22 Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the law of England and you hereby submit to the exclusive jurisdiction of the English courts.

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